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Online Proofing
Collaborate efficiently with your teams during the approval of your content.
The Features Of Online Proofing
Get a handle on things with the power to proof everything.
Your content has never been easier to review with this best-in-class content viewing experience. It has been designed to make your life easier.
Support for capturing review across a wide range of file formats including PDFs, Office Documents, standard image formats, Videos, Audio, and HTML approvals.
Precise annotations and commenting tools to easily highlight amends
Industry-leading zoom levels of up to 6400% and crisp text/vector graphics quality
Ensure everyone works on the same version to avoid mistakes and unnecessary delays. Version Management controls the visibility of specific versions for internal and external stakeholders.
Store and access as many asset version as needed
Easy side-by-side comparison of different versions
Mixed media comparison allowing you to compare to any format
Highlight differences between versions with overlay mode
Accelerate effectiveness and avoid unnecessary mistakes
Transform the way you review content, say goodbye to production errors and design inconsistencies with our new batch review capabilities allowing you to gain better visualisation of files across your work.
A new batch overview screen enhances visual representation of files within a project
Add comments in batch to highlight errors or design inconsistencies across multiple files
Easy side-by-side comparison of different versions as well as different files for more detailed review
Eliminate endless revisions, emails and delays and solve multiple use cases without adding any complexity.
Orchestrate your end-to-end business process across your teams with our powerful workflow engine
Send notifications via email or in-app to the right people at the right time.
Fast-track content proofing and approvals while ensuring compliance.
Collaborate across departments
Easy control of permissions for creating visibility of comments ensuring privacy where required.
Control over which versions are accessible to internal and external stakeholders
Invite people outside of your organisation to collaborate during review
Restrict commenting at key stages of your workflow
Fast-track review of HTML content
Realise the benefits of online proofing
Accelerate your approvals
We manage your review and approval process so that you can deliver your content to market faster.
Centralise feedback
We centralise the review of your assets and your feedback so that you don’t have to worry about endless email threads.
Avoid excessive revisions
We reduce the number of amends before final approval by standardising the communication allowing for better review across versions
Frequently Asked Questions (FAQs) - Get the answers you need!
What is Online Proofing?
Online proofing is a software which enables marketers to more easily communicate and collect feedback during their review and approval of assets. It is positioned as an improvement to traditional ad-hoc methods such as email, physical meeting or hallway conversations.
What is an Online Proofing Tool?
Online proofing tools are web-based applications that provide a collaborative platform for the reviewing and approving of content as it
goes through various iterations.
Who uses an Online Proofing Tool?
Small specialised teams in global organisations often use this software to share files with others for review and comment. With more people involved in the approval of high-volume content, this can often lead to inefficiencies which online proofing tools can help to resolve.
What are the benefits of using an Online Proofing tool?
There are many benefits of Online Proofing, including the following:
- Eliminate traditional ad-hoc methods such as email, spreadsheet approvals, physical meetings or hallway conversations
- Streamline approval processes
- Collate and batch feedback
- Provide better clarity
- Reduce approval rounds significantly
- Reduce compliance risks
- Increase efficiency and accountability
What file types are supported by Encodify Online Proofing?
We support the review of the following formats:
- Office Documents: DOC, DOCX, PPT, PPTX, XLS, XLSX, VSD, VSDX
- Images: JPG, PNG, BMP, TIFF, GIF, PSD
- Video: AVI, F4V, FLV, MOV, MPG, MP4, OGV, WEBM, WMV, MXF
- Audio: MP3, WAV, OGG
- Web: ZIP, HTML, JSON link
If you have a need for an alternative format, then we’d love to hear from you.
Ready to manage work more efficiently?
We'd love to hear from you if you have questions about our products or services.
